Staff Accountant

Summary of Accountabilities

A Staff Accountant is responsible for managing and maintaining financial records, ensuring accuracy, and assisting in the preparation of financial statements for the organization. This position plays a key role in supporting the accounting department in all aspects of financial reporting and analysis.

Primary Duties and Responsibilities

• General Ledger Management:
  • Assist in maintaining and updating the general ledger by ensuring accurate recording of transactions.
  • Post journal entries, ensuring all entries are properly classified, and reconcile general ledger accounts monthly.
• Accounts Receivable:
  • Process and verify invoices for goods and services.
  • Run Credit Cards for Customers.
  • Complete Daily check deposits and take them to the bank.
  • Prepare and review accounts receivable transactions, ensuring accuracy and timely receipt processing.
  • Reconcile accounts receivable aging reports, addressing discrepancies as necessary.
  • Consistently work Collections to bring past due accounts current with payments.
  • Work with Operations Project Managers to get Progress Payments for Open Work Orders.
• Fuel Processing/Reconciling
  • Maintain various reports for fuel inventory data.
  • Process fuels payments and receipts.
  • Prepare and review all fuel transactions ensuring accuracy and timeliness.
• Financial Reporting:
  • Assist in the preparation of monthly, quarterly, and annual financial statements (Balance Sheet, Profit & Loss, Cash Flow).
  • Prepare and assist in month-end and year-end closing processes.
  • Generate reports as needed for management review and audits.

• Internal Controls:
  • Ensure compliance with company policies, accounting principles (GAAP), and relevant financial regulations.
  • Assist in monitoring and enforcing internal controls to safeguard company assets and ensure financial data integrity.
• Tax Compliance and Reporting:
  • Assist with the preparation and filing of Federal Excise Tax
  • Help prepare and support the documentation required for tax audits.
• Audit Assistance:
  • Provide support during audits by gathering necessary documentation, preparing schedules, and answering auditors’ questions.

Education and Experience

• Education: Bachelor’s degree in Accounting, Finance, or related field.
• Experience: 1-3 years of accounting experience, preferably in a corporate environment.
• Technical Skills: Proficiency in Microsoft Office Suite, especially Excel. Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, etc.) preferred.
• Knowledge: Strong understanding of accounting principles (GAAP), financial statements, and accounting processes.
• Attention to Detail: Ability to identify discrepancies and errors and take steps to resolve them.
• Time Management: Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Communication: Good verbal and written communication skills for interacting with team members and other departments.

Work Environment

• Full-time position with standard working hours, though occasional overtime may be required during month-end or year-end periods.

Additional Requirements or Skills

What We Offer:

• Competitive salary with performance-based incentives.
• Comprehensive benefits package, including health insurance and retirement plans.
• Opportunities for professional growth and development.
• A dynamic, supportive team culture that values innovation and collaboration.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status.

Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.

This employer uses E-Verify.